Who are we?

We are Intogreat Executive Coaching (“IEC”), which is a completely independent division of Fox Rodney Search Limited [“FRS”], a legal search business based in London (74 Coleman Street, London, EC2R 5BN) . IEC provides executive coaching services.  

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What does this Policy cover?

We at IEC take your personal data seriously. This policy:

• sets out the types of personal data that we collect about you

• explains how and why we collect and use your personal data

• explains how long we keep your personal data for

• explains when, why and with who we will share your personal data;

• sets out the legal basis we have for using your personal data;

• explains the effect of refusing to provide the personal data requested;

• explains the different rights and choices you have when it comes to your personal data; and

• explains how we may contact you and how you can contact us.

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What personal data do we collect about you?

We only collect information from you necessary to provide you with executive coaching services.

We never collect sensitive personal data from you, and further process this data, unless you have given your explicit consent for this. Our data is kept separately from that kept by FRS on its CRM system.  Apart from one document, which is password protected, where we store your actual name, all other data will not have your full name included and any reference to you will be by way of initials only.

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Where do we collect personal data about you from?

We only collect personal data about you directly from you or by Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

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How do we use your personal data?

We only store your personal data as an aide memoire to assist us to record brief details of the coaching sessions we have together.

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How long do we keep your personal data for?

We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

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When determining the relevant retention periods, we take into account factors including:

(a) our contractual obligations (if any) and rights in relation to the information involved;

(b) legal obligation(s) under applicable law to retain data for a certain period of time;

(c) statute of limitations under applicable law(s);

(d) (potential) disputes;

(e)  if you have made a request to have your information deleted; and

(f) guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your information where we no longer require your information for the purposes collected.

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Who do we share your personal data with?

We do not share your personal data with anyone else unless required by law to do so (see further above).

 

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to fulfil our executive coaching duties to you as well as we would like.

Do we make automated decisions concerning you?  

We do not carry out automated decisions concerning you.

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How do we use Cookies?

We do not use cookies to collect your personal data when you browse.

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Do we transfer your data outside the UK or the EEA?

No

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What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in the UK.

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Rights and what they mean?

1. The right to be informed You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.

2. The right of access You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy).
   This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3. The right to rectification You are entitled to have your information corrected if it’s inaccurate or incomplete.

4. The right to erasure This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

5. The right to restrict processing You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6. The right to data portability You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

7. The right to object to processing You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).

8. The right to lodge a complaint You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9. The right to withdraw consent If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

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We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

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• baseless or excessive/repeated requests, or

• further copies of the same

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Alternatively, we may be entitled to refuse to act on the request.

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Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

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How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

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How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here: Data Protection Manager, 74 Coleman Street, London EC2R 5BN or at dpm@foxrodney.com